Friday, July 31, 2020

A Letter to Our New Residents

To My New Colleagues,

Now that you have made all the necessary introductions, met one another and your significant others, learned the names of a few key faculty, attended a small reception with the nurse managers and administrators, and identified the respective locations of your on-call room, the hospital Cafe and the rest rooms, it is time to get down to the business of your education and acculturation into the tribe of Medicine.
Perhaps I am being too optimistic in thinking that my perspective will be of use to you in your efforts to become good physicians.  But over the past 20 years, I have had the privilege of observing the professional activities of a staff numbering more than a thousand.  The resulting impressions encompass the very best and the very worst of what we can do in the execution of our responsibilities to the sick.  These have mingled with my own introspection about the habits and practices that, in my opinion, conduce to success or failure.  If after understanding my methodology you are still interested, by all means, read on.
Let’s begin with Osler, who famously noted:
“He who studies medicine without books sails an uncharted sea, but he who studies medicine without patients does not go to sea at all.”
Since the father of American Medicine wrote those words more than 100 years ago, much has changed (team-based care, an explosive increase in specialization, advanced imaging, the EHR) but much has not.  The aphorism references two potential errors, and by inference two important practices for us all. I will take them in reverse order.  When he wrote about studying “medicine without patients” he was evoking an image of the trainee spending day and night poring over the great works of Medicine and Surgery as they stood at the end of the 19th century, perhaps by candlelight, but away from the wards and actual contact with patients.
I’m not sure this is a realistic concern nowadays.  However, it does happen to be true that house officers spend far more hours in the EMR than at the bedside, and are increasingly likely in their case presentations to jump directly from the chief complaint (“cough and dyspnea of several days’ duration”) to the chest CT interpretation with barely a mention of the history or physical examination. And thus much of the point of seeing actual patients is lost.  I am not suggesting that residents needs to report these data with the detail of a Da Vinci portrait; a few well placed brush strokes generally suffice to reflect the relevant positives and negatives of the H&P, suggesting along the way the diagnoses she has considered and discarded on her way to a working hypothesis.  
Osler’s first point — that the physician who studies Medicine “without books sails an uncharted sea” — gets too little attention, I think. New physicians will, whether they know it or not, commit themselves to one of two sects.  Membership in one of these puts the physician on the path to ongoing improvement, driven by intellectual curiosity, a habit of finding a question in almost every encounter addressed by an efficient query of the literature.  Paradoxically, the more knowledgable the physician, the more questions she finds.  Members of this sect become ever more knowledgable over time.  Critically, they are inclined to abandon previous approaches to diagnosis and (especially) treatment, based on evolving data and expert consensus.  Ten years after training they are better physicians than they were at the completion of residency.  Members of the only other sect avoid all of these activities.  Their practice is moored to the last thing they learned in training, and they will become progressively less effective over time.  Paradoxically, they will attach almost religious importance to their “clinical experience” which one commentator has described as the “opportunity to make the same mistakes over and over again with increasing degrees of confidence.”
There is another Osler quote which is at least as relevant:
“The good physician treats the disease; the great physician treats the patient who has the disease.”
Ah, humanism! Of course, you think.  We had a course on that.  “Fortunately,” you think (and I’m guessing this, because I thought it too) “I’ve got this.  I like people.  I went into Medicine to help people.  And I’m a good communicator.” 
Here are the realities.  Being empathetic and communicating empathy are entirely different things.  When asked (as millions of patients are in federal surveys ) how good their physicians are at being empathetic, making them feel listened to, and explaining their condition and treatment, wide variation is present. And of course, half of all physicians are below average in communication.  (Think about it.)
Empathetic, effective communication with our patients is the basis for trust, and trust is critical.  Trust is correlated with patient activation and adherence to the plan of care.  Trust is therapeutic for the patient and itself relieves suffering.  And trusting relationship with patients is nurturing for us as physicians. 
What I want you to know about effective physician-patient communication is that it does not take more time, but does require that we learn some skills.  The biggest mistake we can make about it is to assume that we can’t get better. 
When you first meet your patient, postpone for a moment the impulse to treat him like a puzzle to be solved.  Introduce yourself, of course, and cleanse your hands in front of him. Then establish connection by doing what a “civilian” would do — acknowledge his situation. You’re seeing a person in the ED who came with a fever, cough and a little shortness of breath.  They’re only there because they became so scared that the idea of not coming to the hospital (and maybe dying at home, alone?) was even more scary than the idea of coming in.  Often patients will tell us this.  
It has been found that we ignore 90% of “empathy opportunities” — times when patients reach out to us, with words or otherwise, and signal their distress.  Maybe we say something — “You look concerned”…or…”you know, most people in your situation would be frustrated”…or maybe we just let it go.  Don’t just let it go.  At the least, acknowledge the discomfort of being thrust into the role of “patient” — “I’m sorry you’ve had to wait in the ED so long…Are you warm enough? We can get you a blanket.”
Can we talk about jargon?  
The embryology of jargon in medical training fascinates me.  I have seen a student 6 weeks into medical school address a standardized patient as follows: “Mr Paterson, do you mind if I auscult your precordium?”
What is this about? Several things, I think. First, words have power.  Using the language of Medicine identifies us with our tribe.  We feel confident.  (Watch how the jargon quotient skyrockets when a patient challenges our diagnosis!)  Second, jargon is just easier (in the short run).  It’s hard to do all this translating!  
But this is very important.  The use of medical jargon confuses our patients, increases their anxiety and distress, interferes with achieving collaboration about their medications or diet or follow up, and it expresses a lack of caring.  (Really, you say?  Consider what it takes to detect jargon and avoid it.  We have to keep seeing things from the patient’s point of view.  And that, of course, is exactly what empathy is.)
When asked, a quarter or more of patients tell us that we don’t always listen to them, or listen well enough.  Of course, patients cannot literally know how much we’re listening, since that is an interior mental state.  It’s about the signals we send.  Do we sit down?  How soon do we interrupt their initial story?  (Despite our worst fears, studies tell us that patients will only speak for 2 minutes if provided the opportunity to tell us what they feel we need to know.)  Finally, the best communicators elicit the patient’s concerns in a way that signals genuine interest in meeting her needs: “What questions do you have?”  This is an open-ended question.  It is generous in a way that do-you-have-any-questions is not.  It’s so simple, but makes so much difference.  


Try it now: What Questions Do You Have?

There’s more to communicating well, expressing empathy and “treating the patient who has the disease.”  In fact, we have a course here at Northwell on Relationship Centered Communication for all physicians.  I hope to see you in class this year, and in our conferences, and of course on the floors!

With warmest wishes that you find meaning, fulfillment and joy in your chosen profession,

Michael B Grosso, MD

Saturday, January 4, 2020

When do we get EMR 2.0?

In a recent New York Times opinion piece, nurse educator Theresa Brown and internist Steven Berman suggest that physicians and nurses join forces to oppose their common pain point - the electronic health record.

Some respondents to this article, which appeared on New Year's Eve, were skeptical that "one thing" - the EMR - could possibly cause so much disruption and stress.  Presumably these commenters never worked in healthcare.  As odd and simplistic as it may seem to an outsider, yes, the electronic charting systems in most hospitals frustrate clinicians, and contribute materially to workplace stress, anxiety, depression and burnout.  The consequences are borne not only by themselves - though this would be reason enough for action.  They affect their families, the hospital organizations for which they work and, most importantly, the patients who rely on us.

No one disagrees about certain advantages of an EMR over paper.  Sitting in my living room, where I am now writing on an early Saturday morning, I can review the chart of any patient that requires my attention.  This "portability" also makes it possible for the doctor and nurse to be charting at the same time,  putting an end to what was a persistent question in the world of paper records: "damn it, who has the chart?" And, of course, legibility is no longer an issue.  In this regard, a whole category of medical error relating to misunderstood doctors' orders has been eliminated.  No longer is there a need to worry that similar looking hand-written abbreviations (dubbed "dangerous" by The Joint Commission) will be misinterpreted.

Additionally, the new systems presumably improve safety by allowing for "alerts" that prompt us when we enter a medication to which the patient may be allergic, or at the wrong dose, or that might interact with another.  These have been somewhat helpful, though false alarms plague the process.

But separate from the inefficiencies pointed out by the authors - or maybe interacting with them - are at least two other problems with current EMRs.  The first is the "cut and paste" issue.  In an effort to claw back a little time (so as to be able to spend at least a few moments with the actual patient), physicians will liberally move text from one note to another.   The problem is that this can create inadvertent errors in sequencing - as when yesterday's "yesterday" is no longer yesterday when written in today's note.  Or when it is noted, accidentally, for four days in a row that "the patient is going to cardiac cath today."  This particular problem creates a chart that is untrustworthy - an issue for patient care to be sure, and also for risk management and regulatory compliance.

There is an even larger issue with the structure of most EMRs.  To the non-physician, the only way I can think to describe it is as a Picasso effect.  You know those paintings where the lady has two eyes on the same side of her face, or a nose coming out of her shoe?  In yesteryear there was a section of the physician's note where he set down his diagnostic impression, usually in the form of two or three sentences that summarized the salient symptoms, physical findings and study results in a way which made the case for one or several alternate diagnoses.  This was the distillation of his medical detective work, and his thought process was laid out for his colleagues to appreciate.  To extend the metaphor, this was the coherent picture of the patient's situation.

This has vanished.  In its place is a set of fields for "problems" attached to ICD.10 codes.  It is the clinician's job to atomize his actual "impression" so as to fit this format, which more often than not obscures the diagnostic thought process.  More fundamentally, it may interfere with diagnostic reasoning itself.  Diagnostic error is hard to measure, but it is hard to image that this is not increased by a system of record keeping that discourages narrative.  Author Joan Didion famously said, "I write entirely to find out what I'm thinking."

Perhaps I am being too optimistic, but I do believe that the current problems will be solved. The question is when. The VA system's EMR is reportedly much better liked by its users than any others, and it's an old system by IT standards.  We have to insist on better.  Our patients deserve no less, and our profession, our wellness and our very lives hang in the balance. 

Ref:
1.  T Brown and S Bergman, "Doctors, nurses and the paperwork crisis that could unit them," NY Times, December 31, 2019
2.  J Weiss and P Levy, "Copy, paste and cloned notes in electronic health records," Chest 2014, 145(3): 632